About Nevoya:

Nevoya is North America's leading next-generation electric trucking carrier, transforming logistics through AI-native operations and relentless customer focus. The company builds and uses proprietary technology to deliver zero-emissions carrier services to Fortune 500 shippers with superior economics and service to legacy diesel operators. The company has operations in California and Texas, and is backed by globally-renowned investors including Lowercarbon Capital.

About The Role:

The Finance and Payroll Specialist plays a central role in keeping Nevoya’s financial operations accurate, organized, and running smoothly. You’ll manage payroll for both staff and drivers, oversee accounts payable and receivable, and support day-to-day financial coordination across multiple entities.

This role requires strong attention to detail, a working knowledge of accounting and payroll systems, and the ability to operate in a fast-moving startup environment. You’ll work closely with the HR, Operations, and external bookkeeping teams to ensure every transaction—from paychecks to invoices—is processed correctly, documented, and compliant.

It’s a great opportunity for someone who enjoys balancing precision with impact and wants to help build the financial backbone of a rapidly scaling EV trucking company.

What You’ll Do:

Payroll Management:

• Process payrolls across Gusto (LLC) and Rippling (Inc), ensuring timely and accurate payments for both salaried and hourly staff and drivers.

• Manage bonuses, reimbursements, and deductions (e.g., equipment, per diem, or fuel reimbursements).

• Support compliance with multi-state payroll and employment tax regulations.

• Coordinate with HR to ensure new hires, terminations, and pay changes are properly updated in payroll systems.

Accounts Payable (A/P):

• Process vendor invoices, manage payment schedules, and ensure all bills are approved and paid on time.

• Track and categorize expenses across Brex, Chase, and other company accounts.

• Maintain up-to-date vendor records, including W9s and insurance documentation.

Accounts Receivable (A/R):

• Support client invoicing, monitor incoming payments, and reconcile transactions.

• Identify and resolve payment discrepancies in collaboration with the Account Management and Operations teams.

Financial Coordination & Reporting:

• Partner with an external accounting firm (Kruze Consulting) to provide monthly reports, reconciliations, and transaction data.

• Maintain financial records for audits, taxes, and compliance filings.

• Track recurring costs and recommend process or tool improvements to enhance financial visibility.

Systems Administration:

• Maintain integrations across Gusto, Rippling, Brex, Carta, and QuickBooks Online.

• Help standardize and document finance-related SOPs for scale.

What We’re Looking For:

• 3+ years of experience in payroll, accounting, or finance operations (startup or logistics experience preferred).

• Proficiency with Gusto, QuickBooks Online, and Google Sheets/Excel.

• Strong organizational skills with excellent attention to detail.

• Ability to manage multiple workflows and meet deadlines in a fast-paced environment.

• Clear communicator who can collaborate cross-functionally with HR, Legal, and Operations teams.

Preferred:

• Experience with multi-entity or multi-state payroll.

• Familiarity with logistics or trucking operations (e.g., driver reimbursements, variable pay structures).

• Exposure to tools such as Rippling, Brex, and Carta.

At Nevoya, we believe diverse teams build better solutions.

We are proud to be an equal opportunity employer and are committed to creating an inclusive and welcoming environment for all employees. We consider all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic.

If you're excited about our mission but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be the right candidate for this or another role.

Compensation Range: $110K