Posted on Thursday, December 1, 2022
We are looking for a full-time Office Manager to join our rockstar team (from Cisco, Morgan Stanley, Facebook, Google, Amazon, Munchery, Houzz, Shipt, and Stanford) and to help make the rest of us more efficient! You will work with a great team from diverse backgrounds in a collaborative and supportive environment.As a rapidly growing startup, we have new challenges hitting us every day. We are looking for someone who is flexible, takes ownership, prioritizes, figures things out with little direction, and generally is confident in a multitasking role. The role will be exciting and challenging to someone with a tolerance for ambiguity! Responsibilities: In this role, you must be responsive, flexible, and able to succeed within an open & very fast-paced startup environment, and be responsible for: Maintaining office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designing and strictly implementing office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. Keeping all conference rooms up to date Scheduling office visits and meetings, to include top execs, investors, customers, press etc. Keeping the kitchen and office supplies fully stocked and inventoried Maintaining office property and equipment including all electronics and ensuring their smooth functioning Coordinating swag, mailing, printing Preparing office expense budget, schedules expenditures and analyzes variances. On-boarding and Off-boarding of employees Coordinating travel for execs Coordinating office celebrations, happy hours and events Occasional work with tax prep, accountants, legal assistants, etc Providing historical reference by defining procedures for record retention, protection, retrieval, transfer, and disposal.
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