We are seeking an energetic, proactive, and structured Executive Assistant to support our C-Level team. You will manage administrative and business-related tasks that will contribute to the efficiency of our business. This position requires a highly organized individual with excellent communication, time management, and problem-solving skills.

Location: Remote Friendly in PST or EST.

As an Executive Assistant a typical day might include the following:

• Calendar Management:
  • Detailed: Coordinate and ensure the CEOs’ calendar is optimized for efficiency and effectiveness.
  • Prioritization: Prioritize meetings and appointments based on the CEOs’ strategic goals and priorities.
  • Conflict Resolution: Resolve scheduling conflicts proactively and efficiently.
• Travel Arrangements:
  • Efficiency: Use travel management tools to streamline the booking process and minimize costs.
  • Customization: Tailor travel arrangements to the CEOs’ preferences and requirements.
• Correspondence:
  • Response Time: Respond to emails and phone calls promptly and professionally.
  • Follow-up: Follow up on action items and ensure timely resolution.
  • Confidentiality: Handle all correspondence with the utmost discretion and confidentiality.
• Project Coordination:
  • Task Management: Use project management tools to track progress and deadlines.
  • Document Management: Keep documents, processes, and procedures up-to-date.
  • Risk Mitigation: Identify and address potential risks and challenges.
  • Presentation: Prepare clear and concise presentations summarizing research findings.
  • Operational Support: Assist operational activities as needed.
• Administrative Tasks:
  • Efficiency: Streamline administrative processes to maximize efficiency.
  • Organization: Maintain organized filing systems and records.
  • Technology: Utilize technology to automate tasks and improve productivity.
  • Internal Communication: Communicate effectively with all levels of our company.
• Minute Taking: Take minutes during meetings.
• External Partner Coordination: Act as the point of contact among founders, employees, clients, and other external partners.

This job might be the right one for you if you have:

• Education: Bachelor's degree or equivalent experience.
• Experience: Minimum 2 years of experience as an Executive Assistant or in a similar administrative role.
• Consulting Experience: Experience as a consultant is preferred.
• Skills:
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills in English and Spanish.
  • Proficiency in Microsoft Office and G-Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Detail-oriented and able to handle multiple tasks simultaneously.
  • Discretion and confidentiality.
• Technology Proficiency: Advanced proficiency in Notion, AITools, and travel management tools.
• Problem-Solving: Ability to identify and solve problems creatively and effectively.
• Adaptability: Flexibility to adapt to changing priorities and work environments.
• Attention to Detail: Meticulous attention to detail and accuracy in all tasks.
• Information Synthesis: Ability to synthesize information and create reports.

You might have also had:

• Technology Proficiency: Advanced proficiency in Microsoft Office Suite, project management software (e.g., Asana, Trello), and travel management tools.
• Problem-Solving: Ability to identify and solve problems creatively and effectively.
• Adaptability: Flexibility to adapt to changing priorities and work environments.
• Attention to Detail: Meticulous attention to detail and accuracy in all tasks.

Kiwibot’s Culture & Values:

At Kiwibot, we believe in creating a dynamic and inclusive work environment that fosters diversity, collaboration, and innovation, while embodying our core values of Being Agile, Acting Resourceful, Thinking Disruptive, Creating Happiness, and Loving through service. We approach challenges with resourcefulness, always considering what is important and urgent, and quickly making decisions to address new situations. We use our creativity and ingenuity to disrupt the status quo and make the ordinary extraordinary, fostering a dynamic and joyful work environment that encourages engagement and creativity. Our actions are guided by our commitment to serving everyone with care, kindness, and fairness, constantly seeking to improve the ways in which we operate.

What we offer you:

• Opportunity to join a fast-growing startup and help shape and establish the company’s industry leadership in robotic last-mile delivery.
• Competitive compensation package.
• Being part of one of the top Tech Start-Ups in Latin America that is operating in the US market.
• Learn the best practices and methods that are useful in the startup world.

Department

Company

Role

CEO

Locations

LATAM

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