Work with Third Sphere portfolio companies

Third Sphere
Third Sphere

Office Manager (Part Time)



San Francisco, CA, USA
Posted on Tuesday, May 14, 2024

Gradient is growing fast and we need a part-time Office Manager (25 hours/week) to keep things running smoothly. You'll be the face of our office, welcoming guests and making sure everything's organized and safe. You'll tackle projects to improve how we work. If you're good at juggling tasks, love a fast paced environment and keeping things in order, this role's for you!

At Gradient, our mission is to provide planet positive building comfort. Today, the environmental impact of heating and cooling surpasses that of the entire transportation sector, and without intervention, this trend is set to escalate drastically. Our high-efficiency heat pump is just the first step of our journey toward successfully decarbonizing buildings. By joining Gradient, you'll be at the forefront of making sustainable living accessible to all, ensuring healthier communities and a brighter, greener future.


  • Greeting and serving as the first point of contact for all office guests, visitors, and business associates
  • Own all workflows of daily facilities management while proactively planning & implementing internal systems and procedures
  • Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required
  • Processing and distributing incoming and outgoing mail
  • Scheduling and coordinating team meetings, lunches, celebrations, and other ad hoc gatherings
  • Coordinate and facilitate company wide & board meetings set up.
  • Ensuring that employees have all necessary resources and supplies to do their best work & providing an outstanding workplace experience for team members
  • Ability to handle multiple tasks concurrently, juggling priorities effectively.
  • Taking on independent projects to improve operations and processes, increase company productivity, and inform spending decisions and planning
  • Resolving basic computer, office, and conference system equipment problems

Desired Qualifications:

  • 3+ years of relevant work experience in operations/office administration or similar
  • Exceptional organization and attention to detail
  • Excellent writing and communication skills
  • Outcome-focused approach to drive projects to completion
  • Adaptable and willing to re-prioritize tasks in a rapidly changing startup environment
  • Demonstrated success working independently with high levels of autonomy over projects
  • Computer savvy and G-Suite proficient, comfortable learning new software
  • Comfortable with ambiguity, eager to learn, and adaptable/comfortable taking on responsibilities even though they may be things you’ve never done before.
  • Strong communication and interpersonal skills
  • Attention to detail and ability to multitask
  • Knowledge of office management and administrative procedures
  • Proficiency in Google Suite and other relevant software
  • Ability to work independently and as part of a team

Bonus Qualifications:

  • IT & Computer Experience
  • HR Experience
  • Rippling (PEO)

The estimated salary range for this role is $30 – $40 USD per hour. Individual salaries vary on a number of factors including but not limited to geography, skills, education, experience and unique qualifications where applicable.